Privacy policy

ICMS Declarant Assistant (browser extension) and the ICMS service · Last updated 3 November 2026

This policy is published by Gatlink Limited (“we”, “us”), which provides ICMS and the ICMS Declarant Assistant.

The ICMS Declarant Assistant is a browser extension for staff of customs clearing firms that use ICMS. It shows approved customs values for consignments in a side panel while the user files declarations, and lets the user record the declarations they have filed. This policy explains what data the extension handles and why.

Who can use it

The extension only works with an ICMS account issued by your employer. It is not intended for the general public and does nothing until you sign in.

What data the extension handles

• Sign-in details. Your ICMS server address, email and password are sent once, over HTTPS, to the ICMS server you enter, to obtain an access token. The password is not stored by the extension.
• Session. The server address, the access token, and your name and email as returned by the server are stored locally in your browser (Chrome extension storage) so you stay signed in. They are removed when you sign out.
• Consignment data. The extension displays consignment information from your firm's ICMS server, such as importer names, bill of lading numbers, vessels, destinations and customs values. It is fetched on demand and is not stored by the extension.
• Declarations you record. When you log a declaration, the details you enter (such as entry numbers, bond numbers, bond amounts, volumes and void reasons) are sent to your firm's ICMS server together with your user account, so the firm has an audit trail.
• Clipboard. When you click a copy button, the selected value is written to your clipboard. The extension never reads your clipboard.

What the extension does not do

• It does not read, record or change the web pages you visit, including the KRA iCMS portal.
• It does not track your browsing history, location or activity.
• It does not use analytics, advertising or third-party tracking of any kind.
• It does not send data anywhere except the ICMS server you sign in to.
• It does not sell, rent or share your data with anyone.

Permissions

• sidePanel: to show the assistant beside the page you are working on.
• storage: to keep you signed in and remember the server address.

Where the data is kept

Consignment and declaration records are held on your firm's ICMS server and are controlled by your firm, which decides who has access and how long records are kept. All communication between the extension and the server uses HTTPS. Access tokens can be revoked at any time by signing out or by an ICMS administrator.

Chrome Web Store User Data Policy

The use of information received through this extension adheres to the Chrome Web Store User Data Policy, including the Limited Use requirements. Data is used only to provide the extension's features described above.

Your rights

Under the Kenya Data Protection Act, 2019, you may ask to access, correct or delete personal data held about you. Because records belong to your employer's ICMS account, contact your firm's ICMS administrator first, or write to us at the address below.

Changes

If this policy changes, the updated version will be posted on this page with a new date.

Contact

Gatlink Limited
Questions about this policy: support@gatlink-ids.co.ke